Best CPQ Software in 2026: 9 tools compared
CPQ software helps sales teams configure products, apply pricing rules and produce quotes that finance and operations can honor. The category ranges from enterprise product configurators to lighter quote and proposal systems. The right choice depends on how complicated your catalog is, where product prices live and who approves discounts.
This comparison separates public license prices from custom quotes and flags the implementation work behind each option. We focus on product rules, price governance, integration fit and the full cost of ownership rather than treating a cheap proposal plan as a complete CPQ deployment.
Top picks at a glance
- Best for Salesforce revenue teams
Salesforce Revenue CloudA single CRM-centered quoting and subscription workflow, with a published Growth rate and Advanced billing option.
$150 per user per month billed annually, Revenue Cloud Growth - Best for B2B subscription deals
DealHub AIGuided configuration, approval-aware prices and subscription changes suit complex recurring revenue models.
Contact sales - Best for complex product rules
Oracle CPQDetailed constraint, BOM and pricing rules fit large product catalogs that need dedicated administrators.
$240 per hosted named user per month list price; 25-user minimum - Best for SAP ERP environments
SAP CPQSAP integration and variant configuration make the most sense when SAP already owns product and price data.
Contact sales - Best for concurrent-user pricing
QuoteWerksA published concurrent-license model lets occasional quoting users share paid capacity.
$45.83 per concurrent user per month billed annually, Essential - Best for MSP quoting
ConnectWise CPQDistributor prices, PSA integration and recurring services make it a specialized IT reseller option.
Contact sales
What is CPQ software?
Configure, price, quote software is the rules layer between a sales opportunity and a customer-ready commercial offer. It checks valid product combinations, applies contract or tier prices and can route exceptions to approvers. Enterprise deployments may also create bills of materials, subscription amendments or orders for an ERP. Simpler systems focus on assembling a price table and collecting a signature. Sales operations usually maintains the pricebook while product, finance and IT own rules, approvals and integration. The distinction matters because a quote that looks correct can still contain an invalid configuration or an unapproved margin concession.
CPQ Software compared
| Tool | Best for | Starting price | Free plan or trial |
|---|---|---|---|
| Salesforce Revenue Cloud | Best for Salesforce revenue teams. | $150 per user per month billed annually, Revenue Cloud Growth | No |
| DealHub AI | Best for B2B subscription deals. | Contact sales | No |
| Oracle CPQ | Best for complex product rules. | $240 per hosted named user per month list price; 25-user minimum | No |
| SAP CPQ | Best for SAP ERP environments. | Contact sales | No |
| QuoteWerks | Best for concurrent-user pricing. | $45.83 per concurrent user per month billed annually, Essential | No |
| ConnectWise CPQ | Best for MSP quoting. | Contact sales | No |
 PandaDoc | Sales teams generating quotes and contracts from templates and CRM data. | Enterprise CPQ is quote-only; Business document quoting $49 per seat/month billed annually | Free plan |
 Conga CPQ | Enterprise teams managing complex product catalogs and contract pricing. | Contact sales | No |
 Experlogix CPQ | Industrial sellers quoting configurable equipment and services. | Contact sales | No |
Prices as published by each vendor on October 24, 2026. "Contact sales" means the vendor publishes no price.
The 9 best CPQ software in 2026
Best for Salesforce revenue teams
Salesforce Revenue Cloud
Salesforce Revenue Cloud helps salesforce-centric revenue teams manage configuration, pricing and quotes through a structured commercial workflow.
Salesforce Revenue Cloud combines quote configuration and subscription workflows with Salesforce customer records. Growth has a published per-user rate, while Advanced adds invoicing and broader revenue workflows. Include the underlying Salesforce license and implementation in the buying case.
- Best for
- Salesforce-centric revenue teams.
- Company size
- Mid-market and enterprise Salesforce customers.
Key features
- Configuration rules
- Quoting and configurator in Growth.
- Approval routing
- Quote controls within Salesforce; ask about approval setup.
- CRM and ERP integrations
- Salesforce platform; requires a CRM license.
- Subscriptions and renewals
- Subscriptions in Growth; consumption and invoicing in Advanced.
Pros
- Salesforce-native quoting and subscriptions.
- Commercial terms tied to Salesforce data.
Cons
- Requires a Salesforce CRM license.
- Billing capabilities require a higher edition.
Pricing: $150 per user per month billed annually, Revenue Cloud Growth
Best for B2B subscription deals
DealHub AI
DealHub AI helps mid-market b2b teams selling subscriptions and complex deals manage configuration, pricing and quotes through a structured commercial workflow.
DealHub AI is a quote-to-revenue platform for B2B sellers with negotiated pricing, bundles and subscription changes. Its public page offers no list price. A meaningful quote should separate the CPQ subscription from contract, billing and implementation scope.
- Best for
- Mid-market B2B teams selling subscriptions and complex deals.
- Company size
- Mid-market and enterprise B2B sales.
Key features
- Configuration rules
- Guided quote configuration and configurable bundles.
- Approval routing
- Governed quote and discount approvals.
- CRM and ERP integrations
- Quote-to-revenue platform with CRM connections; verify exact connectors.
- Subscriptions and renewals
- Amendments, co-terming, renewals and expansions.
Pros
- Governed approvals and complex quotes.
- Subscription lifecycle connected to CPQ.
Cons
- No public license price.
- Needs discovery of implementation scope.
Pricing: Contact sales
Best for complex product rules
Oracle CPQ
Oracle CPQ helps large enterprises with complex configurable products and erp workflows manage configuration, pricing and quotes through a structured commercial workflow.
Oracle CPQ is built for enterprises with complex configuration rules and pricing models. The published price list specifies a hosted-user rate and a minimum quantity, which makes the annual license floor substantial. Check connector and interaction charges separately.
- Best for
- Large enterprises with complex configurable products and ERP workflows.
- Company size
- Enterprise and manufacturing organizations.
Key features
- Configuration rules
- Constraints, BOM mapping and recommendation rules.
- Approval routing
- Governed commerce rules; workflow details to confirm.
- CRM and ERP integrations
- Oracle enterprise systems and optional Salesforce connector.
- Subscriptions and renewals
- Recurring and usage-based pricing in Pricing Engine.
Pros
- Detailed rule types for complex catalogs.
- Pricing engine supports recurring and usage items.
Cons
- Minimum contract quantity.
- Rule administration requires specialist ownership.
Pricing: $240 per hosted named user per month list price; 25-user minimum
Best for SAP ERP environments
SAP CPQ
SAP CPQ helps manufacturers and distributors with sap erp product models manage configuration, pricing and quotes through a structured commercial workflow.
SAP CPQ suits organizations that already maintain product and price logic in SAP systems. Pricing is quoted through SAP sales, and the integration to S/4HANA is documented. Budget for administration and configuration changes as well as licenses.
- Best for
- Manufacturers and distributors with SAP ERP product models.
- Company size
- Mid-market and enterprise SAP customers.
Key features
- Configuration rules
- Product dependencies and variant configuration reuse.
- Approval routing
- Automated exception and approval workflows.
- CRM and ERP integrations
- SAP S/4HANA Cloud, Sales Cloud and Commerce Cloud.
- Subscriptions and renewals
- Subscription workflow fit requires scope confirmation.
Pros
- SAP product configuration and pricing controls.
- S/4HANA integration.
Cons
- Minimum quantity can price out small teams.
- Specialist setup for complex rules.
Pricing: Contact sales
Best for concurrent-user pricing
QuoteWerks
QuoteWerks helps it resellers and sales teams with staggered quoting activity manage configuration, pricing and quotes through a structured commercial workflow.
QuoteWerks sells concurrent-user licenses rather than requiring every named user to hold a paid seat. It includes quoting, bundles and approval functions, with higher tiers adding online acceptance and procurement features. The cost case depends on actual simultaneous users.
- Best for
- IT resellers and sales teams with staggered quoting activity.
- Company size
- Small and mid-size IT sales teams.
Key features
- Configuration rules
- Bundles, configurator and required or substitute items.
- Approval routing
- Peer review and approval in Essential.
- CRM and ERP integrations
- CRM and PSA integrations included; QuickBooks Online add-on.
- Subscriptions and renewals
- Quoting focus; full subscription billing not documented.
Pros
- Concurrent seats can reduce idle license cost.
- Distributor quoting and approvals.
Cons
- Some quote editing workflows limit collaboration.
- Accounting integration can cost extra.
Pricing: $45.83 per concurrent user per month billed annually, Essential
Best for MSP quoting
ConnectWise CPQ
ConnectWise CPQ helps managed service providers quoting hardware, services and renewals manage configuration, pricing and quotes through a structured commercial workflow.
ConnectWise CPQ is designed for managed service providers that source products from distributors and quote recurring services. Basic, Standard and Premium packages have different limits and approvals. The vendor supplies customized pricing rather than a public per-seat rate.
- Best for
- Managed service providers quoting hardware, services and renewals.
- Company size
- Managed service providers and IT resellers.
Key features
- Configuration rules
- Product catalogs, pricing rules and quote templates.
- Approval routing
- Management approvals on Premium.
- CRM and ERP integrations
- ConnectWise PSA, Autotask and distributor connections.
- Subscriptions and renewals
- Recurring revenue management in Basic.
Pros
- Distributor pricing inside quotes.
- PSA-linked sales process.
Cons
- Setup and templates can take training.
- Custom pricing makes budgeting slower.
Pricing: Contact sales
PandaDoc
Document automation tool for quotes, proposals and contracts with built-in e-signature, more sales-led than a full CLM.
PandaDoc is document-first quoting and signature software with CPQ listed on its custom-priced Enterprise plan. Its lower-priced Business plan includes proposal and approval features but should not be treated as a full CPQ license. Confirm the quote-builder migration before rollout.
- Best for
- Sales teams generating quotes and contracts from templates and CRM data.
- Company size
- SMB and mid-market document-first sales.
Key features
- Configuration rules
- CPQ available on Enterprise; quote builder for document pricing.
- Approval routing
- Approval workflows in Business.
- CRM and ERP integrations
- CRM integrations on Business.
- Subscriptions and renewals
- Document and quote workflow; subscription billing not confirmed.
Pros
- Easy to use, strong template library.
- E-signature and real-time document tracking.
Cons
- Speed and editing limits.
- Support hard to reach for some.
- Add-ons like API and bulk send cost extra.
Pricing: Enterprise CPQ is quote-only; Business document quoting $49 per seat/month billed annually · Free plan
Conga CPQ
Conga CPQ helps enterprise teams managing complex product catalogs and contract pricing manage configuration, pricing and quotes through a structured commercial workflow.
Conga CPQ addresses complex catalogs, contract prices and recurring commercial terms. It can connect configuration to contract execution, but implementation and administrator ownership matter. Ask for the precise product edition, pricing basis and change-control model.
- Best for
- Enterprise teams managing complex product catalogs and contract pricing.
- Company size
- Enterprise sales and revenue operations.
Key features
- Configuration rules
- Product bundles, guided configuration and eligibility rules.
- Approval routing
- Approval workflows for pricing exceptions.
- CRM and ERP integrations
- Salesforce and Conga contract workflows.
- Subscriptions and renewals
- One-time and recurring pricing, subscription changes.
Pros
- Contract-aware price calculations.
- Complex product configuration.
Cons
- Deployment needs dedicated administration.
- No published per-seat CPQ price.
Pricing: Contact sales
Experlogix CPQ
Experlogix CPQ helps industrial sellers quoting configurable equipment and services manage configuration, pricing and quotes through a structured commercial workflow.
Experlogix CPQ focuses on industrial configuration, engineering constraints and ERP-ready outputs. Its pricing and discount rules can handle contract and tiered pricing. Commercial rates are quote-only, so compare implementation services and product-rule maintenance in the proposal.
- Best for
- Industrial sellers quoting configurable equipment and services.
- Company size
- Mid-market and enterprise manufacturing.
Key features
- Configuration rules
- Rules engine for product options, BOM and engineering constraints.
- Approval routing
- Approval routing when price thresholds are exceeded.
- CRM and ERP integrations
- Microsoft Dynamics 365 and Salesforce, CRM to ERP handoff.
- Subscriptions and renewals
- Products, services and subscriptions in one quote.
Pros
- Complex product rules and ERP handoff.
- Pricing exceptions routed for approval.
Cons
- Initial admin training can be substantial.
- Public pricing unavailable.
Pricing: Contact sales
How to choose CPQ software for your catalog and stack
Start with the hardest quote your team produces, not the easiest demo. Ask each vendor to build it from your real catalog, then change the quantity, currency, contract term and discount. Check who can maintain the rules after launch, which system supplies prices and how approved quotes become orders. Finally compare annual license minimums, implementation services and ongoing admin work. A proposal editor is enough for a simple catalog, but it cannot replace a full configurator when options depend on each other.
Configuration rules
Determine whether the product blocks invalid combinations and supports bundles or complex dependencies. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Quoting and configurator in Growth.
- DealHub AI: Guided quote configuration and configurable bundles.
- Oracle CPQ: Constraints, BOM mapping and recommendation rules.
- SAP CPQ: Product dependencies and variant configuration reuse.
- QuoteWerks: Bundles, configurator and required or substitute items.
Pricing and discounts
Check customer-specific prices, discount ceilings and pricing model coverage. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Product catalog and price management.
- DealHub AI: Adaptive pricebook, approval-aware pricing.
- Oracle CPQ: Flat, tiered, usage and overage price models.
- SAP CPQ: Customer and channel price controls.
- QuoteWerks: Pricing from product sources and vendor RFQs.
Approval routing
A nonstandard quote should reach an authorized approver before sending. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Quote controls within Salesforce; ask about approval setup.
- DealHub AI: Governed quote and discount approvals.
- Oracle CPQ: Governed commerce rules; workflow details to confirm.
- SAP CPQ: Automated exception and approval workflows.
- QuoteWerks: Peer review and approval in Essential.
CRM and ERP integrations
Quotes need accurate customer, product and order data. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Salesforce platform; requires a CRM license.
- DealHub AI: Quote-to-revenue platform with CRM connections; verify exact connectors.
- Oracle CPQ: Oracle enterprise systems and optional Salesforce connector.
- SAP CPQ: SAP S/4HANA Cloud, Sales Cloud and Commerce Cloud.
- QuoteWerks: CRM and PSA integrations included; QuickBooks Online add-on.
Subscriptions and renewals
Recurring and usage-based sales need amendments, renewals and proration. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Subscriptions in Growth; consumption and invoicing in Advanced.
- DealHub AI: Amendments, co-terming, renewals and expansions.
- Oracle CPQ: Recurring and usage-based pricing in Pricing Engine.
- SAP CPQ: Subscription workflow fit requires scope confirmation.
- QuoteWerks: Quoting focus; full subscription billing not documented.
Security and identity
Confirm SSO, permissions and audit history before rollout. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Salesforce platform controls; plan-specific evidence required.
- DealHub AI: Vendor publishes SOC 2 Type II and ISO 27001.
- Oracle CPQ: Oracle Cloud controls; CPQ-specific certification evidence to request.
- SAP CPQ: SAP CPQ SSO documented with SAP Identity Authentication.
- QuoteWerks: Single sign-on included in Essential.
Pricing model
Per-user, concurrent-user and quote-based fees scale differently. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Per user per month, billed annually, plus underlying CRM license.
- DealHub AI: Custom quote; public per-seat list price not shown.
- Oracle CPQ: Hosted named users with minimum quantity and initial term.
- SAP CPQ: User subscriptions with published minimum quantity.
- QuoteWerks: Concurrent user license, monthly or annual billing.
Target company size
Catalog complexity and implementation capacity determine fit. In the demo, ask for a real example and record the edition, setup owner and any extra fee.
- Salesforce Revenue Cloud: Mid-market and enterprise Salesforce customers.
- DealHub AI: Mid-market and enterprise B2B sales.
- Oracle CPQ: Enterprise and manufacturing organizations.
- SAP CPQ: Mid-market and enterprise SAP customers.
- QuoteWerks: Small and mid-size IT sales teams.
What CPQ software really costs
Features decide the shortlist; the bill decides whether it stays affordable as the team grows. The numbers below come from each vendor's published plans: entry prices, how far plans climb, what single sign-on costs extra and which fees sit on top.
- Median entry price
- $97.92
- Publish their prices
- 4 of 9
- Free plans
- 1 of 9
- Biggest price climb
- 2.6x
per user per month, cheapest paid plan of each tool
5 quote on request
PandaDoc
PandaDoc, $19 to $49
What CPQ software costs per year for your size
For 20 users on the cheapest plan that fits, PandaDoc costs $4,560 a year and Oracle CPQ $72,000. Pick your own size: the order changes because free plans end, plans have user caps and per-user prices multiply differently.
| # | Tool | Plan and price basis | Per year |
|---|---|---|---|
| 1 | PandaDoc | Starter/Essentials$19 per user per month | $4,560 |
| 2 | QuoteWerks | Essential$45.83 per user per month | $10,999 |
| 3 | Salesforce Revenue Cloud | Revenue Cloud Growth$150 per user per month | $36,000 |
| 4 | Oracle CPQ | CPQ Cloud Service$240 per user per month | $72,000 |
List prices per month as published on October 24, 2026, billed annually where the vendor shows both, promotions excluded. Full feature plan adds one-time onboarding fees in year one. Not in the calculation: DealHub AI, SAP CPQ, ConnectWise CPQ, Conga CPQ and Experlogix CPQ (quote only, another pricing unit or a plan that does not fit this size).
How far each price can climb
The entry price is rarely what you pay once the team needs more. Each line runs from a tool's cheapest paid plan to its most expensive published plan. PandaDoc grows 2.6x from $19 to $49, QuoteWerks 2x, while Oracle CPQ sells a single paid plan.
- PandaDocStarter/Essentials $19 to Business $49 per user per month2.6x
- QuoteWerksEssential $45.83 to Pinnacle $93.5 per user per month2x
- Salesforce Revenue CloudRevenue Cloud Growth $150 to Revenue Cloud Advanced $200 per user per month1.3x
Published plan prices only; quote-only plans are not on the scale. The scale is logarithmic so cheap and expensive tools fit on one line.
How CPQ pricing works and where extra costs hide
CPQ cost control begins with a consistent quote request. Require the vendor to state what you can buy today, what needs an add-on and what services must be renewed each year.
Named seats versus concurrent seats
Salesforce publishes a named-user rate. QuoteWerks charges for concurrent users, which can be cheaper when quoting activity is staggered. Measure peak simultaneous use before comparing.
Minimum contract quantities
Oracle lists a 25-user minimum for CPQ Cloud Service. A smaller team still needs to model the minimum payable commitment.
The cost of the CRM underneath
Salesforce says Revenue Cloud is a separate purchase in addition to the CRM subscription. Add both lines and any partner implementation work.
Subscription and billing modules
Some products quote recurring services but do not include invoice or revenue workflows in the entry package. Ask which edition supports amendments and billing.
Administration and change requests
A new product family, tax rule or discount exception can trigger services work. Ask who owns testing, deployment and ongoing changes.
Our recommendation
A CPQ purchase is a rules and integration decision before it is a quoting decision. Salesforce and SAP fit teams already committed to their platforms, Oracle and Experlogix address intricate configuration, and DealHub and Conga cover complex B2B revenue flows. QuoteWerks and PandaDoc offer lighter paths when the catalog permits them. Price the exact edition that supports your hardest quote and insist on a written implementation scope.
CPQ Software: frequently asked questions
What is CPQ software?
CPQ software applies product rules and approved prices to a sales configuration before producing a quote.
Which CPQ is best for a small team?
A small team with simple products can start with a quoting system such as QuoteWerks or PandaDoc, but it should confirm whether full configuration rules are included.
Is there a free CPQ plan?
PandaDoc has a free e-signature plan, but its full CPQ feature is listed on custom-priced Enterprise. Do not confuse free document signing with free CPQ.
Does CPQ replace CRM?
CPQ usually complements a CRM by using customer and opportunity data to configure and price a quote.
What drives CPQ implementation cost?
Catalog rule complexity, ERP connections, approval logic, migration and administrator training often matter more than the entry license rate.
What do CPQ software cost for a team of 20?
Calculated from published list prices: Salesforce Revenue Cloud: 20 x $150 x 12 = $36,000/year for Growth, plus required CRM licenses.; Oracle CPQ: Published minimum is 25 users: 25 x $240 x 12 = $72,000/year list, before other services.; QuoteWerks: If only 5 concurrent licenses are needed: 5 x $45.83 x 12 = $2,749.80/year, annual billing.; PandaDoc: 20 x $19 x 12 = $4,560 per year on Starter. Tools that quote on request are not included.
Which CPQ software have a free plan or free trial?
PandaDoc (free plan), according to the vendors' sites on October 24, 2026.