Business Subscription Tracking Software · SaaS License Management Software
Reftab review
IT asset tracking tool with a per-software-user plan that adds SaaS discovery, license tracking and access reviews.
Reftab at a glance
- Starting price
- Free (up to 50 assets); $9 per tracked software user per year
- Pricing model
- per user
- Public pricing
- Yes
- Free plan
- Yes
- Free trial
- Yes
- Contract
- monthly (hardware), annual (software)
- G2 rating
- 4.3 (4 reviews)
- Founded
- 2013
- Headquarters
- New York, US
- Employees
- 2-10 (LeadIQ estimate)
- Integrations
- 30+ on hardware plan: Microsoft, Okta, Adobe, Intune, Jamf, Jira
Who Reftab is for
Choose Reftab if
- Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool.
- Budget-conscious teams, since the software plan is $9 per tracked user per year.
Look elsewhere if
- Large enterprises needing deep SaaS spend and renewal negotiation.
- Teams wanting automated reclaim and rightsizing (not documented)
Reftab pricing
| Plan | Price | Unit | Notes |
|---|---|---|---|
| Free | $0 | up to 50 assets | No time limit |
| Hardware Asset Management | $125 | per month, unlimited users | 14-day trial |
| Software Asset Management | $9 | per tracked software user per year | SaaS discovery, license and user tracking, spend, access reviews; 14-day trial |
| Complete ITAM | Custom | Hardware plus software, all integrations |
Pay by card or ACH. Nonprofit and education discounts on request.
What Reftab really costs
- Per seat per month
- $0.75 per tracked software user per month ($9 per user per year, Software Asset Management)
- Billing
- Annual (software), monthly (hardware plan $125/mo)
- 20 users per year
- 20 tracked software users * $9 = $180 per year (published price; billing term not explicit)
- Add-ons
- Hardware Asset Management $125/month, unlimited users; Complete ITAM custom.
- Renewal terms
- Pricing page says cancel anytime, no contracts; formal terms not confirmed.
Reftab features by buying criteria
| Criterion | What we found |
|---|---|
| How inventory is built | Browser-based app discovery plus Microsoft and Okta integrations. |
| Seat counts | License and user tracking. |
| Price and free tier | $9 per tracked software user per year; free up to 50 assets. |
| Company size fit | Small IT teams (company is 2-10 staff) |
| Integrations | Microsoft, Okta, Adobe; Intune, Jamf, Jira on hardware side. |
| Usage signal | Software usage and spend (detail not documented) |
What reviewers say about Reftab
Praised for
- Easy setup and responsive support (GetApp reviewers)
- Good integrations.
Common complaints
- Minor bugs and limited bulk actions.
- Learning curve; one reviewer wanted built-in ticketing.
Themes paraphrased from public reviews on G2 and similar sites, not quotes.
What most Reftab reviews leave out
- Only 4 G2 reviews (4.3); GetApp has about 138, so rely on GetApp for volume.
- SaaS features sit in a separate $9 per user per year plan, not in the $125/month hardware plan.
- Hardware plan has unlimited users; the software plan is billed per tracked software user.
- Accessories and licenses are free and unlimited to track.
- Browser-based discovery means coverage depends on the extension being installed.
Reftab alternatives
EZO AssetSonarIT teams that need hardware and software asset tracking in one tool.$0.75 per asset per month (ITAM)
ManageEngine AssetExplorerSmall and mid-size IT teams that want published per-asset pricing.$115/month for 250 assets (cloud)
FreshserviceIT teams that need a help desk and CMDB first and license tracking second.$19 per agent per month, billed annually
OomnitzaIT teams that want hardware and software asset data reconciled in one system.Contact sales
ZluriIT teams combining SaaS management with access reviews and onboarding automation.Contact sales
1Password SaaS ManagerSecurity-led IT teams that already use 1Password and want shadow IT discovery tied to access management.Contact sales
Sources
Every fact on this page comes from Reftab's own pricing, product or documentation pages, G2 and company records, checked on October 24, 2026. Unknown values are left out instead of estimated.