SaaS directory
Best SaaS License Management Software: 12 tools compared for 2026
SaaS license management tracks how many paid seats a company owns versus how many are actively used, and reclaims or downsizes unused ones.
- Tools compared
- 12
- Publish prices
- 2 of 12
- Free plan or trial
- 5 of 12
- Median G2 rating
- 4.5
SaaS License Management Software at a glance
| Tool | Best for | Pricing model | Starting price | G2 rating |
|---|---|---|---|---|
 Freshservice | IT teams that need a help desk and CMDB first and license tracking second. | per user | $19 per agent per month, billed annually | 4.6 (1,339 reviews) |
 BetterCloud | IT teams that want no-code on/offboarding and Google Workspace controls alongside license tracking. | per user | $0/month (Spend Optimization Basic) | 4.4 (479 reviews) |
 Torii | IT teams wanting discovery plus workflow automation. | custom | Contact sales | 4.5 (315 reviews) |
 Zluri | IT teams combining SaaS management with access reviews and onboarding automation. | custom | Contact sales | 4.6 (177 reviews) |
 CoreView | IT teams running Microsoft 365 and Entra at scale that need delegated admin and config drift control. | custom | Contact sales | 4.6 (117 reviews) |
 Flexera One | Large enterprises that need SaaS, on-prem license compliance and cloud cost data in one platform. | custom | Contact sales | 4.3 (115 reviews) |
 Josys | Mid-size companies with Japanese operations or SmartHR as HRMS (Japanese pricing pages and HRMS integration) | per employee | Contact sales | 4.4 (106 reviews) |
 CloudEagle | Mid-market IT and procurement teams that want SaaS management, access provisioning and renewal negotiation in one product. | custom | Contact sales | 4.8 (100 reviews) |
 ServiceNow Software Asset Management | Enterprises already running ServiceNow ITSM/CMDB that want license data in the same platform. | custom | Contact sales | 4.4 (59 reviews) |
 Zylo | Mid-size to large companies with a dedicated SaaS or IT ops owner. | custom | Contact sales | 4.7 (53 reviews) |
 CloudFuze | Teams already using CloudFuze for Microsoft 365 or Google Workspace migrations who want license optimization from the same vendor. | per user | Contact sales | 4.0 (20 reviews) |
 Reftab | Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool. | per user | Free (up to 50 assets); $9 per tracked software user per year | 4.3 (4 reviews) |
Prices as published by each vendor on October 24, 2026. "Contact sales" means no public price. G2 ratings read on the same day.
What SaaS license management software cost per seat
| Tool | Per seat per month | Billing | Annual discount | Minimum seats | 20 users per year |
|---|---|---|---|---|---|
| Freshservice | $19 per agent per month billed annually (Starter) | Monthly and annual. | Not published | Not published | 20 x $19 x 12 = $4,560 per year on Starter. |
| CoreView | Priced per licensed Microsoft 365 identity in tenant; no per-admin fees; rate not published. | Quote. | Not published | Not published | Not published |
| Reftab | $0.75 per tracked software user per month ($9 per user per year, Software Asset Management) | Annual (software), monthly (hardware plan $125/mo) | Not published | Not published | 20 tracked software users * $9 = $180 per year (published price; billing term not explicit) |
"20 users per year" is calculated only from published list prices on the plan a 20-person team would realistically need. Taxes, discounts and add-ons are not included.
Costs buyers often miss
- Freshservice: Freddy AI Copilot $29/agent/month (Pro, Enterprise); Business Agent License $49/agent/month; E-signature $90 per pack of 30 credits.
- Reftab: Hardware Asset Management $125/month, unlimited users; Complete ITAM custom.
How to compare SaaS license management software
- Usage signal. Last login vs real activity changes accuracy.
- Automated reclaim. Saves manual work.
- App coverage with seat data. Seat data needs per-app API connectors.
- Rightsizing recommendations. Drives savings.
- Renewal linkage. Downsizing is only possible before renewal.
- Pricing model. Compare cost vs savings.
- IdP integrations. Okta, Entra, Google.
| Tool | Usage signal | Automated reclaim | App coverage with seat data | Rightsizing recommendations | Renewal linkage | Pricing model | IdP integrations |
|---|---|---|---|---|---|---|---|
| Freshservice | Compares purchased entitlements to user login activity (Harvest Licenses, announced 2026-04-02) | Identifies unused licenses; automated reclaim not verified. | Software license management extended to SaaS; SaaS Discovery listed in higher ITAM tiers. | Flags unused or redundant licenses against purchased counts. | Not verified | Per agent plus Asset Unit packs. | Not verified |
| BetterCloud | Chrome extension, SSO and direct integrations. | License reclamation listed under Spend Optimization. | Not verified | License utilization and contract benchmarking. | Contract management and BetterRenewal module (first contract free) | License-based custom quote, modular. | 100+ native integrations plus open API. |
| Torii | Not verified | Not verified | Not verified | Not verified | Renewals included in the SMP product. | Quote only. | Integration list published on vendor site; count not verified. |
| Zluri | Not verified | Not verified | Not verified | Not verified | Part of SMP. | Quote only. | Not verified |
| CoreView | Not verified | Not verified | Not verified | Not verified | Not verified | Quote only. | Microsoft 365 focus. |
| Flexera One | Usage shown beside license data to find underused licenses. | Not verified | Vendor does not state a count; links a technology vendors supported list. | Right-sizing and redundant app removal described. | Renewal dates shown with usage; AI invoice and contract ingestion. | Quote only. | API connectors, Universal Connector, SAP Concur, Coupa, SSO and CASB. |
| Josys | Activity signals and browser extension. | Not verified | 50K apps in discovery engine (vendor) | Unassigned and underutilized license reports. | Renewal alerts listed. | Per governed identity, quote only. | 350+ native integrations (SaaS plan page says 300+ direct) |
| CloudEagle | Not verified | Not verified | 500+ integrations claimed; per-app seat depth not verified. | Not verified | Renewal tracking and alerts (reviewers cite contract renewal alerts) | Quote-based; sized by users and integrations. | 500+ direct integrations (vendor claim) |
| ServiceNow Software Asset Management | Not verified | Not verified | Built-in SaaS license connections plus custom connectors for apps with an API via Integration Hub and Flow Designer. | Not verified | Not verified | Quote-based, platform licensing. | IdP integrations not verified; custom connectors through Integration Hub. |
| Zylo | Not verified | Not verified | Not verified | Not verified | Renewal management module. | Quote only. | Not verified |
| CloudFuze | Not verified | Not verified | Not verified | Vendor publishes Microsoft 365 and Google Workspace license optimization pages. | Not verified | Per user, quote only. | Not verified |
| Reftab | Software usage and spend (detail not documented) | Not verified | Not verified | Not verified | Not verified | $9 per tracked software user per year; free up to 50 assets. | Microsoft, Okta, Adobe; Intune, Jamf, Jira on hardware side. |
The 12 tools in detail
Freshservice
Freshworks' ITSM tool with a built-in asset module whose software license and SaaS discovery features sit in higher tiers.
- Starting price
- $19 per agent per month, billed annually
- Pricing model
- per user
- G2 rating
- 4.6 (1,339 reviews)
- Usage signal
- Compares purchased entitlements to user login activity (Harvest Licenses, announced 2026-04-02)
- Automated reclaim
- Identifies unused licenses; automated reclaim not verified.
- App coverage with seat data
- Software license management extended to SaaS; SaaS Discovery listed in higher ITAM tiers.
- Rightsizing recommendations
- Flags unused or redundant licenses against purchased counts.
Choose it if
- IT teams that need a help desk and CMDB first and license tracking second.
- Mid-size companies that want transparent per-agent pricing and a 14-day trial.
Skip it if
- Buyers who want a pure SaaS spend or renewal tool without ticketing.
- Companies with large device or license counts who want flat, predictable asset pricing.
Worth knowing
- Asset management is billed in Asset Units (packs of 500) on top of agent seats, so device and license counts drive cost.
- Software license and SaaS discovery are not in the entry tier.
- Software discovery scans Windows and Linux without local agents on the targets.
BetterCloud
SaaS management and user-lifecycle automation platform that started in Google Workspace administration and now adds license, contract and renewal tracking.
- Starting price
- $0/month (Spend Optimization Basic)
- Pricing model
- per user
- G2 rating
- 4.4 (479 reviews)
- Usage signal
- Chrome extension, SSO and direct integrations.
- Automated reclaim
- License reclamation listed under Spend Optimization.
- Rightsizing recommendations
- License utilization and contract benchmarking.
- Renewal linkage
- Contract management and BetterRenewal module (first contract free)
Choose it if
- IT teams that want no-code on/offboarding and Google Workspace controls alongside license tracking.
- Teams that want to buy only the modules they need (Spend Optimization, User Automation, Workspace Management)
Skip it if
- Finance-led buyers who need card and ERP spend feeds as the main data source (vendor describes SSO, direct integrations and a Chrome extension)
- Buyers who want published prices beyond the free Spend Optimization Basic tier.
Worth knowing
- Acquired by CoreStack on 2026-03-31 and positioned as an agentic governance layer across cloud, SaaS and AI; the former CEO stepped down at close and a CoreStack executive became president.
- Spend Optimization Basic is the only published price ($0); everything else is a license-based quote with modules bought separately.
- Usage insight depends on a Chrome extension plus SSO and API integrations, so coverage differs from finance-feed tools.
Torii
Torii is a SaaS management platform that discovers apps, tracks spend and renewals, and automates access workflows.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.5 (315 reviews)
- Renewal linkage
- Renewals included in the SMP product.
- Pricing model
- Quote only.
- IdP integrations
- Integration list published on vendor site; count not verified.
Choose it if
- IT teams wanting discovery plus workflow automation.
- Companies that want one vendor for SMP and identity governance.
Skip it if
- Buyers who need public pricing to budget.
- Teams reporting integration and onboarding workflow gaps.
Worth knowing
- Pricing page splits into SMP, IGA and AI Management, so identity governance is a separate purchase.
- Torii says it was a Leader in Gartner's SaaS Management Platforms Magic Quadrant three years running (vendor claim)
- Headcount was 95 in 2023 after a 28 person layoff (Calcalist); last funding was 2022.
Zluri
Zluri is a SaaS management and identity governance platform that maps access across SaaS, cloud and enterprise apps.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.6 (177 reviews)
- Renewal linkage
- Part of SMP.
- Pricing model
- Quote only.
Choose it if
- IT teams combining SaaS management with access reviews and onboarding automation.
- Mid-size companies wanting security certifications up front.
Skip it if
- Buyers who need published pricing.
- Teams that cannot pay for enterprise tiers of connected apps.
Worth knowing
- Pricing page lists four products (IVIP, IGA, ISPM, SMP), so scope of a quote varies.
- Security page badges include SOC 2, ISO 27001, ISO 27701, GDPR and PCI DSS (logos on vendor page; verify reports)
- A G2 reviewer notes some connectors only work with the target app's enterprise plan.
CoreView
Microsoft 365 governance, security and license optimization platform; SaaS management is limited to the Microsoft estate.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.6 (117 reviews)
- Pricing model
- Quote only.
- IdP integrations
- Microsoft 365 focus.
Choose it if
- IT teams running Microsoft 365 and Entra at scale that need delegated admin and config drift control.
- Managed service providers and enterprises reclaiming Microsoft licenses.
Skip it if
- Companies that need to discover and manage non-Microsoft SaaS apps.
- Small teams wanting published prices and a fast setup.
Worth knowing
- It is a Microsoft 365 tenant management tool, not a general SaaS management platform; it will not inventory Slack, Salesforce or similar apps.
- G2 lists about 3 months to implement.
- Predecessor name was 4ward365.
Flexera One
Enterprise IT asset, software asset and SaaS management platform with a SaaS Management module that finds underused licenses and renewal exposure.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.3 (115 reviews)
- Usage signal
- Usage shown beside license data to find underused licenses.
- App coverage with seat data
- Vendor does not state a count; links a technology vendors supported list.
- Rightsizing recommendations
- Right-sizing and redundant app removal described.
- Renewal linkage
- Renewal dates shown with usage; AI invoice and contract ingestion.
Choose it if
- Large enterprises that need SaaS, on-prem license compliance and cloud cost data in one platform.
- Teams already on Flexera for software asset management that want SaaS added.
Skip it if
- Small companies that want a quick, low-cost SaaS tracker.
- Buyers who need published pricing.
Worth knowing
- Discovery uses six source types including an installed Flexera agent, which smaller SaaS-only tools do not require.
- SaaS data is hosted in Microsoft Azure per the vendor page.
- Product use rights and on-prem compliance sit in a separate IT Asset Management product, so SaaS-only buyers should check what the quote includes.
Josys
SaaS and identity management platform from a Japan-rooted vendor that discovers apps via IdP, activity signals and a browser extension.
- Starting price
- Contact sales
- Pricing model
- per employee
- G2 rating
- 4.4 (106 reviews)
- Usage signal
- Activity signals and browser extension.
- App coverage with seat data
- 50K apps in discovery engine (vendor)
- Rightsizing recommendations
- Unassigned and underutilized license reports.
- Renewal linkage
- Renewal alerts listed.
Choose it if
- Mid-size companies with Japanese operations or SmartHR as HRMS (Japanese pricing pages and HRMS integration)
- IT teams wanting discovery plus access reviews and on/offboarding in one tool.
Skip it if
- Buyers who need public list prices (price set per governed identity, quote only)
- Teams needing very deep integrations with every niche SaaS: some reviewers cite a limited range for certain apps.
Worth knowing
- Price is per governed identity, not per app or percent of spend.
- Vendor pricing page gives inconsistent customer counts (1000+ vs over 600 companies).
- Missing IdPs get a custom integration in 2 to 3 days (vendor claim).
CloudEagle
SaaS management and procurement platform that combines app discovery, license reclaim, renewal tracking and negotiation support for IT, finance and procurement teams.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.8 (100 reviews)
- App coverage with seat data
- 500+ integrations claimed; per-app seat depth not verified.
- Renewal linkage
- Renewal tracking and alerts (reviewers cite contract renewal alerts)
- Pricing model
- Quote-based; sized by users and integrations.
- IdP integrations
- 500+ direct integrations (vendor claim)
Choose it if
- Mid-market IT and procurement teams that want SaaS management, access provisioning and renewal negotiation in one product.
- Teams that want an API-integration-heavy tool (500+ claimed connectors) rather than a spend-report-only tool.
Skip it if
- Small teams that need a published, self-serve price.
- Buyers who want a fully independent benchmark dataset; CloudEagle's own savings figures are company-reported.
Worth knowing
- Seed-stage company (about $3.5M raised, last round in 2022) selling into mid-market, so check vendor viability terms in the contract.
- Five product modules (AI Governance, SaaS Security, Identity Governance, SaaS Management, SaaS Procurement) are sold as separate areas, so scope the quote per module.
- The only public price signal is a vendor-supplied G-Cloud ballpark of GBP 30,000 to 200,000+ per year.
ServiceNow Software Asset Management
Enterprise software asset management module on the ServiceNow platform with SaaS license connections via Integration Hub.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.4 (59 reviews)
- App coverage with seat data
- Built-in SaaS license connections plus custom connectors for apps with an API via Integration Hub and Flow Designer.
- Pricing model
- Quote-based, platform licensing.
- IdP integrations
- IdP integrations not verified; custom connectors through Integration Hub.
Choose it if
- Enterprises already running ServiceNow ITSM/CMDB that want license data in the same platform.
- Teams that need on-prem and SaaS license compliance together.
Skip it if
- Small and mid-size companies without a ServiceNow instance and admin team.
- Buyers wanting quick SaaS-only spend cleanup with published prices.
Worth knowing
- Custom SaaS connectors need Integration Hub, a separately licensed component for production.
- No published prices; implementation cost is a major part of total cost per third-party commentary.
- Strongest when ServiceNow CMDB is already the system of record.
Zylo
Enterprise SaaS management platform covering discovery, license, spend and renewals, sold on annual quote.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.7 (53 reviews)
- Renewal linkage
- Renewal management module.
- Pricing model
- Quote only.
Choose it if
- Mid-size to large companies with a dedicated SaaS or IT ops owner.
- Buyers wanting discovery, license and renewal in one platform.
Skip it if
- Small companies on a tight budget (Vendr data shows about $35K per year median)
- Teams wanting public pricing or self-serve start.
Worth knowing
- Median buyer pays about $35K per year per Vendr data, enterprise-weighted.
- Zylo Discover launched in 2024 as a standalone discovery and inventory product.
- Vendr buyer guide and marketplace give different averages ($36K vs $34.9K)
CloudFuze
SaaS management add-on from a cloud-migration vendor, covering app discovery, license optimization and on/offboarding, priced by user count on quote.
- Starting price
- Contact sales
- Pricing model
- per user
- G2 rating
- 4.0 (20 reviews)
- Rightsizing recommendations
- Vendor publishes Microsoft 365 and Google Workspace license optimization pages.
- Pricing model
- Per user, quote only.
Choose it if
- Teams already using CloudFuze for Microsoft 365 or Google Workspace migrations who want license optimization from the same vendor.
- Small IT teams that mainly want to trim Microsoft 365 and Google Workspace license waste.
Skip it if
- Buyers who need a published price list before talking to sales.
- Buyers who want a SaaS management product with its own large, independent review base.
Worth knowing
- CloudFuze is known first as a cloud-to-cloud migration vendor; its G2 and GetApp reviews mostly describe migration, not the Manage SaaS product.
- G2 has no pricing and no separate review base for CloudFuze Manage.
- Pricing is stated to depend on user count, so cost scales with headcount rather than spend.
Reftab
IT asset tracking tool with a per-software-user plan that adds SaaS discovery, license tracking and access reviews.
- Starting price
- Free (up to 50 assets); $9 per tracked software user per year
- Pricing model
- per user
- G2 rating
- 4.3 (4 reviews)
- Usage signal
- Software usage and spend (detail not documented)
- Pricing model
- $9 per tracked software user per year; free up to 50 assets.
- IdP integrations
- Microsoft, Okta, Adobe; Intune, Jamf, Jira on hardware side.
Choose it if
- Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool.
- Budget-conscious teams, since the software plan is $9 per tracked user per year.
Skip it if
- Large enterprises needing deep SaaS spend and renewal negotiation.
- Teams wanting automated reclaim and rightsizing (not documented)
Worth knowing
- Only 4 G2 reviews (4.3); GetApp has about 138, so rely on GetApp for volume.
- SaaS features sit in a separate $9 per user per year plan, not in the $125/month hardware plan.
- Hardware plan has unlimited users; the software plan is billed per tracked software user.
Frequently asked questions
What is SaaS license management software?
SaaS license management tracks how many paid seats a company owns versus how many are actively used, and reclaims or downsizes unused ones.
Which SaaS license management software publish their pricing?
2 of the 12 tools we compared publish prices: Freshservice ($19 per agent per month, billed annually); Reftab (Free (up to 50 assets); $9 per tracked software user per year). The others quote on request, so ask for a written quote that names the seat or spend basis, the term and the renewal uplift.
Which SaaS license management software have a free plan or free trial?
Freshservice (free trial), BetterCloud (free plan, free trial), Josys (free trial), CloudEagle (free trial) and Reftab (free plan, free trial), according to the vendors' sites on October 24, 2026.
What do SaaS license management software cost for a team of 20?
Calculated from published list prices: Freshservice: 20 x $19 x 12 = $4,560 per year on Starter; Reftab: 20 tracked software users * $9 = $180 per year (published price; billing term not explicit). Tools that quote on request are not included.
Which SaaS license management software are rated highest on G2?
Among tools with at least 20 G2 reviews: CloudEagle 4.8 from 100 reviews, Zylo 4.7 from 53 reviews, Freshservice 4.6 from 1339 reviews. Ratings were read on October 24, 2026; small review counts move quickly, so read recent reviews from companies your size.