SaaS directory
Best Business Subscription Tracking Software: 10 tools compared for 2026
Business subscription tracking software gives a small or mid-size company one list of every software subscription it pays for, with owner, cost, seats and renewal date.
- Tools compared
- 10
- Publish prices
- 2 of 10
- Free plan or trial
- 5 of 10
- Median G2 rating
- 4.6
Business Subscription Tracking Software at a glance
| Tool | Best for | Pricing model | Starting price | G2 rating |
|---|---|---|---|---|
 BetterCloud | IT teams that want no-code on/offboarding and Google Workspace controls alongside license tracking. | per user | $0/month (Spend Optimization Basic) | 4.4 (479 reviews) |
 Torii | IT teams wanting discovery plus workflow automation. | custom | Contact sales | 4.5 (315 reviews) |
 Cledara | Teams of roughly 25 to 150 people that want one card-based place to pay for software. | flat plan fee plus optional modules | GBP 100/month minimum if fewer than 10 apps are paid via Cledara cards in month one (Basic) | 4.6 (248 reviews) |
 Zluri | IT teams combining SaaS management with access reviews and onboarding automation. | custom | Contact sales | 4.6 (177 reviews) |
 Spendbase | Startups and small companies wanting virtual cards per subscription. | mixed (subscription tiers reported, deposit and savings based model) | Free (per Capterra and G2 listing) | 4.7 (126 reviews) |
 CloudEagle | Mid-market IT and procurement teams that want SaaS management, access provisioning and renewal negotiation in one product. | custom | Contact sales | 4.8 (100 reviews) |
 Zylo | Mid-size to large companies with a dedicated SaaS or IT ops owner. | custom | Contact sales | 4.7 (53 reviews) |
 1Password SaaS Manager | Security-led IT teams that already use 1Password and want shadow IT discovery tied to access management. | custom | Contact sales | 4.8 (41 reviews) |
 Nudge Security | IT and security teams under 1,500 users that want published prices. | flat then per user | $750 per month billed annually (Essential, up to 150 users) | 4.6 (32 reviews) |
 Reftab | Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool. | per user | Free (up to 50 assets); $9 per tracked software user per year | 4.3 (4 reviews) |
| StackKite Our product | Small teams that track SaaS by hand today | Flat per workspace | $19 per month per workspace | No G2 reviews yet |
Prices as published by each vendor on October 24, 2026. "Contact sales" means no public price. G2 ratings read on the same day.
What business subscription tracking software cost per seat
| Tool | Per seat per month | Billing | Annual discount | Minimum seats | 20 users per year |
|---|---|---|---|---|---|
| Cledara | Not published | Monthly and annual. | About 16% (two months free) per pricing page. | Not published | Not published |
| Nudge Security | Not published | Annual only (billed annually) | Not published | Essential covers up to 150 active users. | $9,000/year on Essential ($750/month x 12), flat up to 150 active users; not per seat. |
| Reftab | $0.75 per tracked software user per month ($9 per user per year, Software Asset Management) | Annual (software), monthly (hardware plan $125/mo) | Not published | Not published | 20 tracked software users * $9 = $180 per year (published price; billing term not explicit) |
"20 users per year" is calculated only from published list prices on the plan a 20-person team would realistically need. Taxes, discounts and add-ons are not included.
Costs buyers often miss
- Cledara: Spend Optimization, IT Management, Software Compliance modules: GBP 150/month or GBP 1,500/year each (Spend Optimization also listed at GBP 200/month); Extra active members GBP 5/month beyond 10 (Premium) or 50 (Pro); 30 free cards included.
- Nudge Security: AI agents, configuration security posture management, integration security posture management (marked paid, no prices published).
- Reftab: Hardware Asset Management $125/month, unlimited users; Complete ITAM custom.
How to compare business subscription tracking software
- How inventory is built. Manual vs automated determines upkeep.
- Card and expense feeds. Catches unmanaged purchases.
- Renewal alerts. Core job.
- Seat counts. Needed to find unused seats.
- Price and free tier. SMB budget sensitivity.
- Company size fit. Avoid enterprise-only tools.
- Integrations. SSO, accounting.
| Tool | How inventory is built | Card and expense feeds | Renewal alerts | Seat counts | Price and free tier | Company size fit | Integrations |
|---|---|---|---|---|---|---|---|
| BetterCloud | Not verified | Not verified | Contract management and BetterRenewal module (first contract free) | License utilization view and license reclamation in Spend Optimization. | License-based custom quote, modular. | Not verified | 100+ native integrations plus open API. |
| Torii | Not verified | Not verified | Renewals included in the SMP product. | Not verified | Quote only. | Not verified | Integration list published on vendor site; count not verified. |
| Cledara | Software directory; apps added by paying with Cledara cards. | Native virtual cards (30 free business and travel cards), accounting sync. | Renewal alerts in all plans. | Seat utilization insights in Spend Optimization module. | Plan fee by company size plus paid modules. | About 25 to 150+ staff. | Xero, QuickBooks, NetSuite, Okta SSO (Pro), HR tool integration (IT module), open API. |
| Zluri | Not verified | Not verified | Part of SMP. | Not verified | Quote only. | Not verified | Not verified |
| Spendbase | Via virtual cards and identity sync. | Own virtual cards. | Not verified | Not verified | Free tier plus paid tiers or savings based, unverified. | Tier split at 150 employees (G2) | Google Workspace, Entra ID, Slack. |
| CloudEagle | Not verified | Not verified | Renewal tracking and alerts (reviewers cite contract renewal alerts) | Usage and license data via app integrations. | Quote-based; sized by users and integrations. | Mid-market (G-Cloud ballpark starts at GBP 30,000/yr) | 500+ direct integrations (vendor claim) |
| Zylo | Not verified | Not verified | Renewal management module. | Not verified | Quote only. | Mid-market and enterprise (inferred from price data) | Not verified |
| 1Password SaaS Manager | Automated discovery from IdP/SSO, finance systems and browser extension. | Finance system integrations; card feeds not stated. | Renewal insights; contract upload extracts key terms to surface savings. | License usage and access data per app (term 'seat tracking' not used by vendor) | Quote-based, enterprise plans. | G2 reviewer base: 43.6% mid-market, 41.0% enterprise. | Hundreds of connectors across IdP, finance, HRIS, MDM; 400+ integrations cited for access reviews. |
| Nudge Security | Automatic discovery from connected mailboxes. | Not verified | Not verified | Not verified | Flat $750 per month up to 150 users, then $5 per user per month. | Up to 1,500 users on published plans. | Sample: Microsoft 365, Google Workspace, Okta, Salesforce, Snowflake, Zoom; no count published. |
| Reftab | Browser-based app discovery plus Microsoft and Okta integrations. | Not verified | Not verified | License and user tracking. | $9 per tracked software user per year; free up to 50 assets. | Small IT teams (company is 2-10 staff) | Microsoft, Okta, Adobe; Intune, Jamf, Jira on hardware side. |
The 10 tools in detail
BetterCloud
SaaS management and user-lifecycle automation platform that started in Google Workspace administration and now adds license, contract and renewal tracking.
- Starting price
- $0/month (Spend Optimization Basic)
- Pricing model
- per user
- G2 rating
- 4.4 (479 reviews)
- Renewal alerts
- Contract management and BetterRenewal module (first contract free)
- Seat counts
- License utilization view and license reclamation in Spend Optimization.
- Price and free tier
- License-based custom quote, modular.
- Integrations
- 100+ native integrations plus open API.
Choose it if
- IT teams that want no-code on/offboarding and Google Workspace controls alongside license tracking.
- Teams that want to buy only the modules they need (Spend Optimization, User Automation, Workspace Management)
Skip it if
- Finance-led buyers who need card and ERP spend feeds as the main data source (vendor describes SSO, direct integrations and a Chrome extension)
- Buyers who want published prices beyond the free Spend Optimization Basic tier.
Worth knowing
- Acquired by CoreStack on 2026-03-31 and positioned as an agentic governance layer across cloud, SaaS and AI; the former CEO stepped down at close and a CoreStack executive became president.
- Spend Optimization Basic is the only published price ($0); everything else is a license-based quote with modules bought separately.
- Usage insight depends on a Chrome extension plus SSO and API integrations, so coverage differs from finance-feed tools.
Torii
Torii is a SaaS management platform that discovers apps, tracks spend and renewals, and automates access workflows.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.5 (315 reviews)
- Renewal alerts
- Renewals included in the SMP product.
- Price and free tier
- Quote only.
- Integrations
- Integration list published on vendor site; count not verified.
Choose it if
- IT teams wanting discovery plus workflow automation.
- Companies that want one vendor for SMP and identity governance.
Skip it if
- Buyers who need public pricing to budget.
- Teams reporting integration and onboarding workflow gaps.
Worth knowing
- Pricing page splits into SMP, IGA and AI Management, so identity governance is a separate purchase.
- Torii says it was a Leader in Gartner's SaaS Management Platforms Magic Quadrant three years running (vendor claim)
- Headcount was 95 in 2023 after a 28 person layoff (Calcalist); last funding was 2022.
Cledara
Pays for SaaS through free virtual cards and layers renewal alerts, approvals and optional savings modules on top of that spend.
- Starting price
- GBP 100/month minimum if fewer than 10 apps are paid via Cledara cards in month one (Basic)
- Pricing model
- flat plan fee plus optional modules
- G2 rating
- 4.6 (248 reviews)
- How inventory is built
- Software directory; apps added by paying with Cledara cards.
- Card and expense feeds
- Native virtual cards (30 free business and travel cards), accounting sync.
- Renewal alerts
- Renewal alerts in all plans.
- Seat counts
- Seat utilization insights in Spend Optimization module.
Choose it if
- Teams of roughly 25 to 150 people that want one card-based place to pay for software.
- UK and EU companies on Xero, QuickBooks or NetSuite.
Skip it if
- Companies that do not want to move subscription payments onto Cledara virtual cards.
- Large enterprises needing SSO-based discovery without a card flow (Okta SSO only on Pro)
Worth knowing
- Pricing page shows a GBP 100/month floor if fewer than 10 apps are paid with Cledara cards in the first month, so low adoption of the card flow costs money.
- Discovery is payment-led: apps show up because they are paid through Cledara virtual cards, not through SSO or email scanning (SSO only on Pro).
- Negotiation help is an AI assistant sold as a GBP 150-200/month module, not a human negotiator service.
Zluri
Zluri is a SaaS management and identity governance platform that maps access across SaaS, cloud and enterprise apps.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.6 (177 reviews)
- Renewal alerts
- Part of SMP.
- Price and free tier
- Quote only.
Choose it if
- IT teams combining SaaS management with access reviews and onboarding automation.
- Mid-size companies wanting security certifications up front.
Skip it if
- Buyers who need published pricing.
- Teams that cannot pay for enterprise tiers of connected apps.
Worth knowing
- Pricing page lists four products (IVIP, IGA, ISPM, SMP), so scope of a quote varies.
- Security page badges include SOC 2, ISO 27001, ISO 27701, GDPR and PCI DSS (logos on vendor page; verify reports)
- A G2 reviewer notes some connectors only work with the target app's enterprise plan.
Spendbase
SaaS spend platform with virtual cards, approvals and a discount marketplace, run from spendbase.co.
- Starting price
- Free (per Capterra and G2 listing)
- Pricing model
- mixed (subscription tiers reported, deposit and savings based model)
- G2 rating
- 4.7 (126 reviews)
- How inventory is built
- Via virtual cards and identity sync.
- Card and expense feeds
- Own virtual cards.
- Price and free tier
- Free tier plus paid tiers or savings based, unverified.
- Company size fit
- Tier split at 150 employees (G2)
Choose it if
- Startups and small companies wanting virtual cards per subscription.
- Teams that want vendor discounts bundled in.
Skip it if
- Buyers who need verified, current published pricing.
- Large enterprises needing deep license reclamation.
Worth knowing
- Spendbase.com is now a parked domain for sale; the product runs on spendbase.co (help center faq.spendbase.co)
- Pricing sources conflict: G2 shows $249 and $599 monthly tiers, Capterra and ITCentralStation describe deposit or performance based pricing.
- Capterra rating 4.6 from only 25 reviews.
CloudEagle
SaaS management and procurement platform that combines app discovery, license reclaim, renewal tracking and negotiation support for IT, finance and procurement teams.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.8 (100 reviews)
- Renewal alerts
- Renewal tracking and alerts (reviewers cite contract renewal alerts)
- Seat counts
- Usage and license data via app integrations.
- Price and free tier
- Quote-based; sized by users and integrations.
- Company size fit
- Mid-market (G-Cloud ballpark starts at GBP 30,000/yr)
Choose it if
- Mid-market IT and procurement teams that want SaaS management, access provisioning and renewal negotiation in one product.
- Teams that want an API-integration-heavy tool (500+ claimed connectors) rather than a spend-report-only tool.
Skip it if
- Small teams that need a published, self-serve price.
- Buyers who want a fully independent benchmark dataset; CloudEagle's own savings figures are company-reported.
Worth knowing
- Seed-stage company (about $3.5M raised, last round in 2022) selling into mid-market, so check vendor viability terms in the contract.
- Five product modules (AI Governance, SaaS Security, Identity Governance, SaaS Management, SaaS Procurement) are sold as separate areas, so scope the quote per module.
- The only public price signal is a vendor-supplied G-Cloud ballpark of GBP 30,000 to 200,000+ per year.
Zylo
Enterprise SaaS management platform covering discovery, license, spend and renewals, sold on annual quote.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.7 (53 reviews)
- Renewal alerts
- Renewal management module.
- Price and free tier
- Quote only.
- Company size fit
- Mid-market and enterprise (inferred from price data)
Choose it if
- Mid-size to large companies with a dedicated SaaS or IT ops owner.
- Buyers wanting discovery, license and renewal in one platform.
Skip it if
- Small companies on a tight budget (Vendr data shows about $35K per year median)
- Teams wanting public pricing or self-serve start.
Worth knowing
- Median buyer pays about $35K per year per Vendr data, enterprise-weighted.
- Zylo Discover launched in 2024 as a standalone discovery and inventory product.
- Vendr buyer guide and marketplace give different averages ($36K vs $34.9K)
1Password SaaS Manager
SaaS and AI app discovery plus license and access management from 1Password, built on the acquired Trelica product.
Rebranded: Formerly Trelica, acquired by 1Password (announced 2025-01-07) and sold as 1Password SaaS Manager; G2 URLs still contain 'trelica'.
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.8 (41 reviews)
- How inventory is built
- Automated discovery from IdP/SSO, finance systems and browser extension.
- Card and expense feeds
- Finance system integrations; card feeds not stated.
- Renewal alerts
- Renewal insights; contract upload extracts key terms to surface savings.
- Seat counts
- License usage and access data per app (term 'seat tracking' not used by vendor)
Choose it if
- Security-led IT teams that already use 1Password and want shadow IT discovery tied to access management.
- Mid-market and enterprise teams automating onboarding and offboarding across many apps.
Skip it if
- Teams wanting a published price or self-serve plan, since only enterprise plans are shown.
- Finance-led buyers who need card-feed spend analytics as the main discovery source (not listed on the product page)
Worth knowing
- Product is the former Trelica (founded 2018, UK), acquired by 1Password in a deal announced 2025-01-07; the largest acquisition by revenue in 1Password's history per the company.
- Discovery sources named by the vendor: IdP/SSO, finance systems, 1Password EPM vaults and the 1Password browser extension.
- Vendor says new app connectors are added on demand at no charge when the app has an open API.
Nudge Security
SaaS and AI discovery tool that finds apps by scanning employee mailboxes, with a security governance focus.
- Starting price
- $750 per month billed annually (Essential, up to 150 users)
- Pricing model
- flat then per user
- G2 rating
- 4.6 (32 reviews)
- How inventory is built
- Automatic discovery from connected mailboxes.
- Price and free tier
- Flat $750 per month up to 150 users, then $5 per user per month.
- Company size fit
- Up to 1,500 users on published plans.
- Integrations
- Sample: Microsoft 365, Google Workspace, Okta, Salesforce, Snowflake, Zoom; no count published.
Choose it if
- IT and security teams under 1,500 users that want published prices.
- Companies with Google Workspace or Microsoft 365 who want agentless discovery.
Skip it if
- Companies without Google Workspace or Microsoft 365 mailboxes.
- Finance teams that want ERP or card-feed based spend analytics.
Worth knowing
- Discovery reads employee mailboxes in Google Workspace or Microsoft 365, so it is only as good as the mail tenant it connects to.
- The browser extension is what adds real login metrics; without it you see sign-up evidence, not usage.
- Pricing is public and unusually simple: flat $750 per month up to 150 users, then $5 per user per month to 1,500.
Reftab
IT asset tracking tool with a per-software-user plan that adds SaaS discovery, license tracking and access reviews.
- Starting price
- Free (up to 50 assets); $9 per tracked software user per year
- Pricing model
- per user
- G2 rating
- 4.3 (4 reviews)
- How inventory is built
- Browser-based app discovery plus Microsoft and Okta integrations.
- Seat counts
- License and user tracking.
- Price and free tier
- $9 per tracked software user per year; free up to 50 assets.
- Company size fit
- Small IT teams (company is 2-10 staff)
Choose it if
- Small IT teams that already need hardware asset tracking and want SaaS tracking in one tool.
- Budget-conscious teams, since the software plan is $9 per tracked user per year.
Skip it if
- Large enterprises needing deep SaaS spend and renewal negotiation.
- Teams wanting automated reclaim and rightsizing (not documented)
Worth knowing
- Only 4 G2 reviews (4.3); GetApp has about 138, so rely on GetApp for volume.
- SaaS features sit in a separate $9 per user per year plan, not in the $125/month hardware plan.
- Hardware plan has unlimited users; the software plan is billed per tracked software user.
Frequently asked questions
What is business subscription tracking software?
Business subscription tracking software gives a small or mid-size company one list of every software subscription it pays for, with owner, cost, seats and renewal date.
Which business subscription tracking software publish their pricing?
2 of the 10 tools we compared publish prices: Nudge Security ($750 per month billed annually (Essential, up to 150 users)); Reftab (Free (up to 50 assets); $9 per tracked software user per year). The others quote on request, so ask for a written quote that names the seat or spend basis, the term and the renewal uplift.
Which business subscription tracking software have a free plan or free trial?
BetterCloud (free plan, free trial), Spendbase (free plan, free trial), CloudEagle (free trial), Nudge Security (free trial) and Reftab (free plan, free trial), according to the vendors' sites on October 24, 2026.
What do business subscription tracking software cost for a team of 20?
Calculated from published list prices: Nudge Security: $9,000/year on Essential ($750/month x 12), flat up to 150 active users; not per seat; Reftab: 20 tracked software users * $9 = $180 per year (published price; billing term not explicit). Tools that quote on request are not included.
Which business subscription tracking software are rated highest on G2?
Among tools with at least 20 G2 reviews: CloudEagle 4.8 from 100 reviews, 1Password SaaS Manager 4.8 from 41 reviews, Spendbase 4.7 from 126 reviews. Ratings were read on October 24, 2026; small review counts move quickly, so read recent reviews from companies your size.