SaaS directory
Best Time Tracking Software: 12 tools compared for 2026
Time tracking software records hours worked by people on projects, clients or tasks via timers, timesheets or attendance clocks. Teams use it for client billing, payroll input, project profitability and sometimes productivity monitoring.
- Tools compared
- 12
- Publish prices
- 11 of 12
- Free plan or trial
- 11 of 12
- Median G2 rating
- 4.5
Time Tracking Software at a glance
| Tool | Best for | Pricing model | Starting price | G2 rating |
|---|---|---|---|---|
 Hubstaff | Remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed) | per user | $4.99/seat/mo (Starter, per G2 listing; not confirmed by the vendor) | 4.4 (2,288 reviews) |
 Toggl Track | Small teams and freelancers that want quick timers and clean reports. | per user | $9 per user/month billed annually (Starter) | 4.6 (1,589 reviews) |
 QuickBooks Time | Existing QuickBooks Online users syncing hours to payroll and accounting. | base fee + per user | $20/mo base + $10/user/mo (Time Premium; list price) | 4.5 (1,448 reviews) |
 Harvest | Agencies and consultancies that bill clients by the hour from tracked time. | per user | $9/seat/month billed annually (Teams); Free plan $0 | 4.3 (881 reviews) |
 Replicon (Deltek Replicon) | Large or regulated organizations (government contractors) needing DCAA, FAR style timekeeping. | custom | Contact sales | 4.3 (785 reviews) |
 Time Doctor | Remote or hybrid teams and BPO/outsourcing firms that want activity and productivity visibility. | per user | $6.67/user/month billed annually (Basic); $8 monthly | 4.4 (490 reviews) |
 DeskTime | Small and hybrid teams wanting automatic time and app tracking cheaply. | per user | EUR 5.50/user/month (Pro, EUR only) | 4.5 (401 reviews) |
 TimeCamp | Small teams that want a free plan with unlimited users and projects. | per user | $0 (Free); paid from $3.99/user/mo billed annually | 4.7 (352 reviews) |
| When I Work | Hourly, shift-based teams (retail, restaurants, service) that need scheduling plus a time clock. | per user | $2.50 per user per month (Essentials) | 4.4 (341 reviews) |
 Clockify | Budget-conscious teams that want unlimited free tracking. | per user | $3.99 per seat/month billed annually (Basic) | 4.5 (201 reviews) |
 Everhour | Small agencies and project teams that track time inside Asana, Trello, Jira or similar tools. | per user | $8.50 per seat per month, billed yearly | 4.7 (178 reviews) |
 actiTIME | Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals. | per user | Free for 1-3 users; $6/user/month billed yearly (1-40 users) | 4.6 (50 reviews) |
Prices as published by each vendor on October 24, 2026. "Contact sales" means no public price. G2 ratings read on the same day.
What time tracking software cost per seat
| Tool | Per seat per month | Billing | Annual discount | Minimum seats | 20 users per year |
|---|---|---|---|---|---|
| Hubstaff | $10 (Team example in vendor FAQ); Starter $4.99 per G2. | Monthly and annual. | 2 months free (about 17%) per vendor. | 2 users on Starter per G2. | Team at $10 monthly: 20 x $10 x 12 = $2,400 per year (annual would be about 2 months free; exact annual rate not published) |
| Toggl Track | $16 on Premium billed annually ($24 monthly); $9 on Starter annually. | Monthly and annual. | Up to 33% per vendor; Starter $9 vs $12 is 25%, Premium $16 vs $24 is about 33%. | Not published | Premium annual: 20 x $16 x 12 = $3,840 per year; Starter annual: 20 x $9 x 12 = $2,160 per year (SSO needs Premium) |
| QuickBooks Time | $10 + $20/mo base (Time Premium) | Monthly only. | Not published | Not published | Time Premium: ($20 + 20 x $10) x 12 = $2,640 per year at list price (one admin free; promo excluded) |
| Harvest | $9 (Teams, billed annually) or $11 monthly. | Monthly and annual. | 20% off for annual prepay. | Not published | 20 x $9 x 12 = $2,160/year on Teams (annual); 20 x $11 x 12 = $2,640 monthly. |
| Time Doctor | $6.67 (Basic, annual) or $8 monthly; SSO needs Premium at $16.70 annual. | Monthly and annual. | 16.6% (two months free) per vendor. | Not published | Basic annual: 20 x $6.67 x 12 = $1,600.80/yr; Premium annual: 20 x $16.70 x 12 = $4,008/yr. |
| DeskTime | EUR 5.50 (Pro) / EUR 8.25 (Premium), annual, excl. VAT. | Monthly and annual. | About 8.3% per a third-party review (Clockify); not stated by the vendor. | Not stated (price calculator starts at 10) | Pro: 20 x EUR 5.50 x 12 = EUR 1,320/yr; Premium: 20 x EUR 8.25 x 12 = EUR 1,980/yr (if the displayed price is the monthly rate on annual billing) |
| TimeCamp | $6.99 (Premium, annual) or $9.99 monthly. | Monthly and annual. | Premium: about 30% vs monthly ($6.99 vs $9.99) | Not published | Premium annual: 20 x $6.99 x 12 = $1,677.60 per year. |
| When I Work | $2.50 (Essentials) | Monthly and annual. | Not published | Not published | Essentials: 20 x $2.50 x 12 = $600 per year if the price is monthly; with SSO on Premium 20 x $8 x 12 = $1,920. Time tracking add-on price not published, so totals may be understated. |
| Clockify | $7.99 on Pro billed annually; $11.99 on Enterprise annually if SSO needed. | Monthly and annual. | Basic 20%, Standard about 21%, Pro 20%, Enterprise 20% (computed from published prices) | Not published | Pro annual: 20 x $7.99 x 12 = $1,917.60 per year; Enterprise annual: 20 x $11.99 x 12 = $2,877.60 per year. |
| Everhour | $8.50 (Team, billed yearly) | Annual only. | About 15% vs monthly (vendor statement) | 5 seats minimum on Team. | 20 x $8.50 x 12 = $2,040 per year. |
| actiTIME | $6 on Online, billed yearly. | Annual only. | Not published | Not published | 20 x $6 x 12 = $1,440/yr. |
"20 users per year" is calculated only from published list prices on the plan a 20-person team would realistically need. Taxes, discounts and add-ons are not included.
Costs buyers often miss
- Hubstaff: Add-ons on lower tiers (names and prices not verified).
- Toggl Track: Time Off Pro $2/user/month; Capacity Management $6/user/month monthly or $5 annual.
- QuickBooks Time: Time kiosk device, sold separately.
- Harvest: Usage based charges for extra invoices, projects, clients, tasks (rates unpublished).
- Time Doctor: Software Cost Insights $3/user/month; HRIS native integration $200/integration/month; Payroll native integration $200/integration/month.
- TimeCamp: AI Time Tracker, token-billed, vendor estimate about $6 per user/month.
How to compare time tracking software
- Timers and timesheets. Real-time timers and approval flows set accuracy.
- Billable rates and invoicing. Agencies need rates by client, project or person.
- Project budgets and reporting. Shows profitability and overruns.
- Payroll and accounting integrations. Hours must flow into payroll and invoices.
- Attendance and compliance. Breaks, overtime and labor-law rules matter for hourly staff.
- Mobile app and offline use. Field and remote teams need on-device tracking.
- Pricing model. Per-user fees and free-tier limits vary.
- Target company size. Freelancer and enterprise tools differ.
| Tool | Timers and timesheets | Billable rates and invoicing | Project budgets and reporting | Payroll and accounting integrations | Attendance and compliance | Mobile app and offline use | Pricing model | Target company size |
|---|---|---|---|---|---|---|---|---|
| Hubstaff | Timer with screenshots and activity levels (plan mapping not verified) | Invoicing and billing feature listed; plan not verified. | Project cost budgeting listed; plan not verified. | Global payments; integrations with Gusto, Deel, Wise, PayPal. | Not verified | Not verified | Per seat; every seat billed including non-tracking members; free Project Viewer role. | Not verified |
| Toggl Track | Manual and real-time timers, calendar integrations, timesheet reports. | Billable rates (6-minute increments), revenue and profitability reports, built-in invoicing. | Estimated vs actual time tracking; no dedicated budget feature described. | Not specified on product page; integrations include Jira, Asana, Notion, Slack, plus API. | Not described; time off management via paid Time Off Pro add-on. | IOS and Android apps, desktop apps for Windows and Mac, browser extensions; offline use not verified. | Per user; free up to 3 users; Starter and Premium tiers. | Freelancers to mid-size teams; Enterprise plan for larger orgs. |
| QuickBooks Time | Clock in/out, multiple timesheets with approval; signatures on Elite. | Not verified | Elite only: estimates vs actuals and project activity feed. | 50+ accounting and payroll apps plus QuickBooks Online, Payroll and Desktop. | Overtime alerts, time off tracking, time kiosk (device sold separately) | QuickBooks Workforce app on iOS and Android; offline use not stated. | Monthly base fee plus per-user fee, monthly billing only. | Small businesses on QuickBooks. |
| Harvest | Timer and timesheets on all plans; timesheet approvals only on Enterprise. | Invoicing and expense tracking included on all plans including Free. | Project budgets and reports; profitability reporting only on Enterprise; custom reports capped at 4 on Teams. | Not verified | Not verified | Mac and iOS apps listed on the Free plan. | Per seat, free tier of 1 seat and 2 projects. | Small teams to enterprise; SSO and approvals aimed at larger teams. |
| Replicon (Deltek Replicon) | AI-based timesheets capturing time from 100+ work apps. | Not verified | Estimated versus actual cost comparison. | ERP, CRM, payroll, PM systems; FAQ names SAP, ADP, Jira, Vantagepoint, Costpoint. | Preconfigured labor rules for 145+ jurisdictions in 75+ countries; DCAA, FAR support. | Mobile, web and CloudClock for frontline. | Quote only. | Mid-size to enterprise. |
| Time Doctor | Automatic and manual tracking, online/offline; time approvals on Standard and up. | Payroll feature on Standard and up; native payroll integration is a $200/month add-on per integration; client login access on Premium. | Projects and tasks on all plans; timeline and activity reports; client access on Premium (budget alerts not verified) | 60+ integrations on Standard and up; HRIS and payroll native integrations $200/integration/month on lower tiers. | Schedules, attendance, leave and break tracking on Standard and up. | Not verified | Per user per month, annual saves two months, no free plan. | SMB to enterprise; dedicated account manager listed for 50+ users. |
| DeskTime | Automatic tracking plus project timers; offline time approval on Premium. | Not verified | Custom reports; unlimited projects only on Enterprise. | Zapier, Jira, Asana, calendars; API on Premium. | Absence tracking and shift scheduling on Premium. | Not verified | Per user per month, no free plan. | Startups and small to mid teams; Enterprise for 200+ users. |
| TimeCamp | Timer and timesheets on all plans; timesheet approvals from Ultimate. | Invoicing from Starter; billable time and rates from Premium. | Budgets from Premium. | One integration on Premium, unlimited on Ultimate (specific payroll apps not verified) | Attendance, time-off and overtime from Starter. | Not verified | Per user, free forever plan, monthly or annual. | Freelancers to mid-size; discounts above 50 seats; on-prem for 50+ users. |
| When I Work | Time clock with breaks and time off tracking. | Not verified | Not verified | Payroll and POS integrations on all plans (names not verified) | Attendance, breaks, GPS/geofencing clock-in. | G2 summary rates mobile support about 9.0; offline use not verified. | Per user per month, tiered. | Small hourly businesses; Enterprise tier exists. |
| Clockify | Timer, manual entry, weekly timesheets, calendar, timesheet approval, auto-tracker for apps and sites. | Invoicing from tracked time; billable rates. | Project reports with rates and assignments; budget features not verified. | QuickBooks listed; payroll integrations not verified. | Kiosk clock-in via PIN or QR, break tracking, attendance reports, time-off policies; overtime not verified. | Desktop, mobile and browser apps; offline use not verified. | Per seat; free plan; five paid tiers plus bundle. | Freelancers to enterprise; Enterprise tier for larger orgs. |
| Everhour | Timers via Mac desktop app, mobile app and browser extension. | Billing, budgeting and invoicing included on Team. | Budgets included on Team. | 40+ native integrations (paid plan); payroll depth not verified. | Not verified | One mobile app listed; platforms and offline use not verified. | Per seat, 5 seat minimum on paid. | Small teams; Custom plan from 50 seats. |
| actiTIME | Timesheets with approvals; Chrome extension and mobile app. | Not verified | Not verified | QuickBooks, actiPLANS, Zapier, API. | ActiPLANS integration for leave and scheduling. | Free mobile app included. | Per active user, tiered by user count; free for 1-3. | Small to mid-size teams (up to 200 users on tiers, fixed price above) |
The 12 tools in detail
Hubstaff
Time tracking with screenshots, GPS, project budgets, invoicing and global payroll payments, priced per seat with a 14-day trial.
- Starting price
- $4.99/seat/mo (Starter, per G2 listing; not confirmed by the vendor)
- Pricing model
- per user
- G2 rating
- 4.4 (2,288 reviews)
- Timers and timesheets
- Timer with screenshots and activity levels (plan mapping not verified)
- Billable rates and invoicing
- Invoicing and billing feature listed; plan not verified.
- Project budgets and reporting
- Project cost budgeting listed; plan not verified.
- Payroll and accounting integrations
- Global payments; integrations with Gusto, Deel, Wise, PayPal.
Choose it if
- Remote and distributed teams that pay contractors across countries (Gusto, Deel, Wise, PayPal listed)
- Teams needing activity monitoring plus budgets and invoicing.
Skip it if
- Buyers wanting a free plan (none offered)
- Teams where many staff only view reports and would be charged per seat anyway unless set as free Project Viewers.
- Buyers needing SSO on a published plan (not confirmed)
Worth knowing
- Every seat is billed, including members who do not track time, unless set as free Project Viewer.
- Add-ons are sold on lower tiers and bundled into higher tiers.
- Proration for added seats applies only on quarterly and annual plans; monthly charges full rate.
Toggl Track
Simple time tracking with timers, reports and optional capacity planning, sold per user with a small free tier.
- Starting price
- $9 per user/month billed annually (Starter)
- Pricing model
- per user
- G2 rating
- 4.6 (1,589 reviews)
- Timers and timesheets
- Manual and real-time timers, calendar integrations, timesheet reports.
- Billable rates and invoicing
- Billable rates (6-minute increments), revenue and profitability reports, built-in invoicing.
- Project budgets and reporting
- Estimated vs actual time tracking; no dedicated budget feature described.
- Payroll and accounting integrations
- Not specified on product page; integrations include Jira, Asana, Notion, Slack, plus API.
Choose it if
- Small teams and freelancers that want quick timers and clean reports.
- Agencies and professional services that need billable rates and profitability reports.
- Teams that want SSO without going to enterprise (Premium)
Skip it if
- Teams over 3 users wanting a free plan.
- Businesses needing strict attendance or labor-law compliance tracking, which the vendor does not describe.
- Users who need strong invoicing, a G2 weak spot.
Worth knowing
- Free plan is capped at 3 users per the pricing FAQ.
- SSO is included from Premium, not only Enterprise.
- Time off and capacity planning are separate paid add-ons ($2 and $5 to $6 per user/month)
QuickBooks Time
Intuit's time clock and scheduling add-on for QuickBooks Online, charged as a monthly base fee plus a per-user fee.
Rebranded: Formerly TSheets; sold by Intuit. Apps and plans now branded QuickBooks Workforce alongside QuickBooks Time; requires a QuickBooks Online account.
- Starting price
- $20/mo base + $10/user/mo (Time Premium; list price)
- Pricing model
- base fee + per user
- G2 rating
- 4.5 (1,448 reviews)
- Timers and timesheets
- Clock in/out, multiple timesheets with approval; signatures on Elite.
- Project budgets and reporting
- Elite only: estimates vs actuals and project activity feed.
- Payroll and accounting integrations
- 50+ accounting and payroll apps plus QuickBooks Online, Payroll and Desktop.
- Attendance and compliance
- Overtime alerts, time off tracking, time kiosk (device sold separately)
Choose it if
- Existing QuickBooks Online users syncing hours to payroll and accounting.
- Field crews needing GPS clock-in and scheduling.
- Small businesses wanting phone and chat support included.
Skip it if
- Companies not on QuickBooks Online (account required)
- Teams wanting annual billing or a free plan.
- Buyers who need published SSO.
Worth knowing
- Needs a QuickBooks Online account.
- Monthly billing only; the base fee is charged on top of per-user fees.
- GPS geofencing is Elite only; Time Premium has no GPS.
Harvest
Time tracking tool with built in invoicing and expense tracking, priced per seat with a one seat free tier.
- Starting price
- $9/seat/month billed annually (Teams); Free plan $0
- Pricing model
- per user
- G2 rating
- 4.3 (881 reviews)
- Timers and timesheets
- Timer and timesheets on all plans; timesheet approvals only on Enterprise.
- Billable rates and invoicing
- Invoicing and expense tracking included on all plans including Free.
- Project budgets and reporting
- Project budgets and reports; profitability reporting only on Enterprise; custom reports capped at 4 on Teams.
- Mobile app and offline use
- Mac and iOS apps listed on the Free plan.
Choose it if
- Agencies and consultancies that bill clients by the hour from tracked time.
- Teams that want one tool for timesheets, expenses and invoices without a separate accounting app.
Skip it if
- Solo users needing more than 2 projects on a free plan.
- Teams that need SCIM provisioning (not offered on any plan per a third party guide)
- Companies needing payroll or attendance compliance features.
Worth knowing
- SAML SSO is only on Enterprise ($14/seat annual) and is excluded from the Premium features available during the 30 day trial.
- Seats cannot be removed mid cycle; only added with proration, reductions apply at next renewal.
- Teams with 10 or more seats paying annually can request an invoice and pay by ACH or bank transfer.
Replicon (Deltek Replicon)
Enterprise timesheet and labor-compliance product now sold under the Deltek brand with quote-only pricing.
Rebranded: Replicon.com/pricing redirects to deltek.com/products/replicon; marketed as Deltek Replicon (G2: Deltek Replicon Time).
- Starting price
- Contact sales
- Pricing model
- custom
- G2 rating
- 4.3 (785 reviews)
- Timers and timesheets
- AI-based timesheets capturing time from 100+ work apps.
- Project budgets and reporting
- Estimated versus actual cost comparison.
- Payroll and accounting integrations
- ERP, CRM, payroll, PM systems; FAQ names SAP, ADP, Jira, Vantagepoint, Costpoint.
- Attendance and compliance
- Preconfigured labor rules for 145+ jurisdictions in 75+ countries; DCAA, FAR support.
Choose it if
- Large or regulated organizations (government contractors) needing DCAA, FAR style timekeeping.
- Global workforces needing preconfigured labor rules.
Skip it if
- Small teams wanting published prices.
- Freelancers needing a free tier.
Worth knowing
- Replicon now lives under Deltek (301 redirect from replicon.com pricing)
- Claims FedRAMP Moderate Authorization, rare in this category.
- Labor rules for 145+ jurisdictions.
Time Doctor
Employee time tracking and monitoring tool with screenshots, activity levels and attendance reports, sold per user.
- Starting price
- $6.67/user/month billed annually (Basic); $8 monthly
- Pricing model
- per user
- G2 rating
- 4.4 (490 reviews)
- Timers and timesheets
- Automatic and manual tracking, online/offline; time approvals on Standard and up.
- Billable rates and invoicing
- Payroll feature on Standard and up; native payroll integration is a $200/month add-on per integration; client login access on Premium.
- Project budgets and reporting
- Projects and tasks on all plans; timeline and activity reports; client access on Premium (budget alerts not verified)
- Payroll and accounting integrations
- 60+ integrations on Standard and up; HRIS and payroll native integrations $200/integration/month on lower tiers.
Choose it if
- Remote or hybrid teams and BPO/outsourcing firms that want activity and productivity visibility.
- Companies that need payroll-ready hours with attendance and break tracking.
Skip it if
- Teams that object to screenshot-style monitoring.
- Buyers who need SSO on a low tier without paying a flat add-on fee.
- Small teams wanting a free plan (none offered)
Worth knowing
- SSO is included only from Premium; on Basic and Standard it is a $200 per account per month add-on.
- Historical data retention tiers: 3 months (Basic), 6 months (Standard), 2 years (Premium)
- HRIS and payroll native integrations cost $200 per integration per month each on lower plans.
DeskTime
Automatic time tracker with productivity scoring, optional screenshots and shift scheduling, priced per user.
- Starting price
- EUR 5.50/user/month (Pro, EUR only)
- Pricing model
- per user
- G2 rating
- 4.5 (401 reviews)
- Timers and timesheets
- Automatic tracking plus project timers; offline time approval on Premium.
- Project budgets and reporting
- Custom reports; unlimited projects only on Enterprise.
- Payroll and accounting integrations
- Zapier, Jira, Asana, calendars; API on Premium.
- Attendance and compliance
- Absence tracking and shift scheduling on Premium.
Choose it if
- Small and hybrid teams wanting automatic time and app tracking cheaply.
- EU companies that want data hosted in Germany/Ireland.
Skip it if
- Teams needing SSO (not documented)
- Buyers wanting a free plan (none)
- Teams needing deep project billing and invoicing.
Worth knowing
- Primary data center in Germany, extra services on AWS Ireland (vendor security page)
- Screenshots, API and integrations only from the Premium plan.
- Enterprise starts at 200+ users.
TimeCamp
Time tracker with a free plan, automatic computer-activity tracking and tiered paid plans from $3.99 per user per month.
- Starting price
- $0 (Free); paid from $3.99/user/mo billed annually
- Pricing model
- per user
- G2 rating
- 4.7 (352 reviews)
- Timers and timesheets
- Timer and timesheets on all plans; timesheet approvals from Ultimate.
- Billable rates and invoicing
- Invoicing from Starter; billable time and rates from Premium.
- Project budgets and reporting
- Budgets from Premium.
- Payroll and accounting integrations
- One integration on Premium, unlimited on Ultimate (specific payroll apps not verified)
Choose it if
- Small teams that want a free plan with unlimited users and projects.
- Agencies needing billable rates and budgets at a low per-user price.
- Companies wanting self-hosting or private cloud (50+ users on annual Ultimate)
Skip it if
- Teams that need SSO on a cheap tier (SSO starts at Ultimate)
- Buyers who need audit logs without an Enterprise contract.
Worth knowing
- SSO is on Ultimate, not only Enterprise; audit log is Enterprise only.
- AI Time Tracker is included in every plan but billed separately by token usage.
- On-premise deployment needs 50+ users on annual Ultimate.
When I Work
Shift scheduling and time clock app for hourly teams with very low per-user prices and SSO only on the Premium tier.
- Starting price
- $2.50 per user per month (Essentials)
- Pricing model
- per user
- G2 rating
- 4.4 (341 reviews)
- Timers and timesheets
- Time clock with breaks and time off tracking.
- Payroll and accounting integrations
- Payroll and POS integrations on all plans (names not verified)
- Attendance and compliance
- Attendance, breaks, GPS/geofencing clock-in.
- Mobile app and offline use
- G2 summary rates mobile support about 9.0; offline use not verified.
Choose it if
- Hourly, shift-based teams (retail, restaurants, service) that need scheduling plus a time clock.
- Small multi-location businesses wanting GPS or geofenced clock-in.
Skip it if
- Project or agency teams needing billable rates and invoicing.
- Companies needing SSO on a low tier (Premium only)
Worth knowing
- Time tracking and attendance is a separate toggle with unpublished price.
- SAML SSO is Premium ($8) only.
- Primarily a scheduling product; time tracking is secondary.
Clockify
Low-cost time tracker with a generous free plan, timesheets, kiosk clock-in and invoicing, sold per seat.
- Starting price
- $3.99 per seat/month billed annually (Basic)
- Pricing model
- per user
- G2 rating
- 4.5 (201 reviews)
- Timers and timesheets
- Timer, manual entry, weekly timesheets, calendar, timesheet approval, auto-tracker for apps and sites.
- Billable rates and invoicing
- Invoicing from tracked time; billable rates.
- Project budgets and reporting
- Project reports with rates and assignments; budget features not verified.
- Payroll and accounting integrations
- QuickBooks listed; payroll integrations not verified.
Choose it if
- Budget-conscious teams that want unlimited free tracking.
- Teams needing kiosk clock-in with break tracking.
- Companies wanting SSO, SCIM and audit logs at a low per-seat price (Enterprise $11.99)
Skip it if
- Teams that need deep report history on the free plan (one-month range)
- Buyers wanting polished UX; some reviewers find the interface cluttered.
Worth knowing
- SSO, SCIM and audit log are all Enterprise only, at $11.99 per seat annually.
- 24/7 email, chat and phone support is listed on every plan including Free.
- Free plan limit is inconsistent: table says 5 users, FAQ says invite 4.
Everhour
Time tracker with built-in budgets and invoicing, sold at one flat per-seat price with a 5-seat minimum on the paid plan.
- Starting price
- $8.50 per seat per month, billed yearly
- Pricing model
- per user
- G2 rating
- 4.7 (178 reviews)
- Timers and timesheets
- Timers via Mac desktop app, mobile app and browser extension.
- Billable rates and invoicing
- Billing, budgeting and invoicing included on Team.
- Project budgets and reporting
- Budgets included on Team.
- Payroll and accounting integrations
- 40+ native integrations (paid plan); payroll depth not verified.
Choose it if
- Small agencies and project teams that track time inside Asana, Trello, Jira or similar tools.
- Teams that want budgets and invoicing without a second tool.
Skip it if
- Teams under 5 people wanting integrations (integrations are paid only)
- Buyers needing documented SOC 2 or ISO reports of their own.
- Hourly workforces needing labor-law compliance rules.
Worth knowing
- Integrations are not available on the Free plan; connecting one during trial forces a paid plan.
- A 5 seat minimum applies on Team, and removing a user does not free the seat.
- Data is replicated across AWS Oregon and Frankfurt.
actiTIME
Timesheet and work-time tracking tool with cloud and self-hosted editions, priced per user with a free tier for 1-3 users.
- Starting price
- Free for 1-3 users; $6/user/month billed yearly (1-40 users)
- Pricing model
- per user
- G2 rating
- 4.6 (50 reviews)
- Timers and timesheets
- Timesheets with approvals; Chrome extension and mobile app.
- Payroll and accounting integrations
- QuickBooks, actiPLANS, Zapier, API.
- Attendance and compliance
- ActiPLANS integration for leave and scheduling.
- Mobile app and offline use
- Free mobile app included.
Choose it if
- Small teams (1-3 users free) and SMBs wanting simple timesheets and approvals.
- Organizations that need a self-hosted option with direct database access.
Skip it if
- Teams wanting automatic activity monitoring.
- Buyers needing documented SSO or SCIM.
Worth knowing
- Offers a one-time-license self-hosted edition besides cloud.
- Per-user price drops from $6 to $5 at 41 users, fixed price at 200+.
- Billing counts every active user including admins and managers; deactivated users free their seat.
Frequently asked questions
What is time tracking software?
Time tracking software records hours worked by people on projects, clients or tasks via timers, timesheets or attendance clocks. Teams use it for client billing, payroll input, project profitability and sometimes productivity monitoring.
Which time tracking software publish their pricing?
11 of the 12 tools we compared publish prices: Hubstaff ($4.99/seat/mo (Starter, per G2 listing; not confirmed by the vendor)); Toggl Track ($9 per user/month billed annually (Starter)); QuickBooks Time ($20/mo base + $10/user/mo (Time Premium; list price)); Harvest ($9/seat/month billed annually (Teams); Free plan $0); Time Doctor ($6.67/user/month billed annually (Basic); $8 monthly); DeskTime (EUR 5.50/user/month (Pro, EUR only)); TimeCamp ($0 (Free); paid from $3.99/user/mo billed annually); When I Work ($2.50 per user per month (Essentials)); Clockify ($3.99 per seat/month billed annually (Basic)); Everhour ($8.50 per seat per month, billed yearly); actiTIME (Free for 1-3 users; $6/user/month billed yearly (1-40 users)). The others quote on request, so ask for a written quote that names the seat or spend basis, the term and the renewal uplift.
Which time tracking software have a free plan or free trial?
Hubstaff (free trial), Toggl Track (free plan, free trial), QuickBooks Time (free trial), Harvest (free plan, free trial), Time Doctor (free trial), DeskTime (free trial), TimeCamp (free plan, free trial), When I Work (free trial), Clockify (free plan, free trial), Everhour (free plan, free trial) and actiTIME (free plan, free trial), according to the vendors' sites on October 24, 2026.
What do time tracking software cost for a team of 20?
Calculated from published list prices: Hubstaff: Team at $10 monthly: 20 x $10 x 12 = $2,400 per year (annual would be about 2 months free; exact annual rate not published); Toggl Track: Premium annual: 20 x $16 x 12 = $3,840 per year; Starter annual: 20 x $9 x 12 = $2,160 per year (SSO needs Premium); QuickBooks Time: Time Premium: ($20 + 20 x $10) x 12 = $2,640 per year at list price (one admin free; promo excluded); Harvest: 20 x $9 x 12 = $2,160/year on Teams (annual); 20 x $11 x 12 = $2,640 monthly; Time Doctor: Basic annual: 20 x $6.67 x 12 = $1,600.80/yr; Premium annual: 20 x $16.70 x 12 = $4,008/yr; DeskTime: Pro: 20 x EUR 5.50 x 12 = EUR 1,320/yr; Premium: 20 x EUR 8.25 x 12 = EUR 1,980/yr (if the displayed price is the monthly rate on annual billing); TimeCamp: Premium annual: 20 x $6.99 x 12 = $1,677.60 per year; When I Work: Essentials: 20 x $2.50 x 12 = $600 per year if the price is monthly; with SSO on Premium 20 x $8 x 12 = $1,920. Time tracking add-on price not published, so totals may be understated; Clockify: Pro annual: 20 x $7.99 x 12 = $1,917.60 per year; Enterprise annual: 20 x $11.99 x 12 = $2,877.60 per year; Everhour: 20 x $8.50 x 12 = $2,040 per year; actiTIME: 20 x $6 x 12 = $1,440/yr. Tools that quote on request are not included.
Which time tracking software are rated highest on G2?
Among tools with at least 20 G2 reviews: TimeCamp 4.7 from 352 reviews, Everhour 4.7 from 178 reviews, Toggl Track 4.6 from 1589 reviews. Ratings were read on October 24, 2026; small review counts move quickly, so read recent reviews from companies your size.